1. Define the material that is available for review
Start with inventory your company can actually release. A line in the stock system may be reserved for service, owned by a customer, on hold or connected to a quality investigation. Identify the authorised disposition contact before describing it as available for sale.
Separate unused components from used assemblies, reclaimed material and returns. Keep different conditions in separate rows. If you submit several locations, include a location field rather than assuming all material can be collected together.
A buyer needs to understand what is being offered, how much is available and which facts can be supported. A large row count is less useful than a list that matches the actual containers. The purpose is to make each line assessable, not to present the largest possible inventory total.
- Name the owner and the person approving disposition.
- Separate released material from held or restricted stock.
- Identify stock locations and condition groups.
- Mark the list revision so later changes are visible.
2. Use columns that answer the practical questions
Use the complete manufacturer ordering code as the MPN. Preserve suffixes and punctuation; do not substitute an internal material number. Include quantity and unit together so a reel count cannot be mistaken for a piece count. State the packing format and distinguish a complete reel from a partial reel.
Date or lot codes should identify the actual lot where known. When a field is unavailable, write “not available” rather than guessing. If your organisation estimates a quantity before recounting, label it as an estimate and explain the unit. A target price can be included, with its currency and basis.
| Field | What to record |
|---|---|
| Manufacturer and MPN | Original manufacturer and complete ordering code |
| Quantity and unit | Confirmed count, or an explicitly labelled estimate |
| Packaging and condition | Reel, tray, tube or bulk; sealed, opened or repackaged |
| Date or lot codes | Known values, mixed-lot details or “not available” |
| Location and disposition | City/country and released or held status |
| Source records and notes | Available evidence, restrictions and list reference |
3. Link supporting information to the right row
Photos are most useful when their filenames or references match the spreadsheet line. Include legible packaging and label views where available. Avoid sending a collection of unlabelled images and expecting the buyer to determine which part each photograph describes.
Relevant records can support the lot history, but remove unrelated prices, designs, customer details and personal information before sharing. If a record cannot be shared, state that limitation and discuss a suitable review arrangement. Do not replace missing lot evidence with an unrelated document.
Keep the physical container identifiers or your internal references with the list. If a row covers mixed date codes, say so. If the material moves to a different location or is reserved after submission, revise the list and identify the changed rows.
- Match images and records to row references.
- Preserve internal links to physical containers.
- Remove information unrelated to the inventory review.
- Explain changed quantity, location or release status.
4. Submit a focused buyback enquiry
Email the list to tina@senico-electronics.com with the subject “Excess Stock Buyback”. Include your company, contact name, stock location and desired disposition timeline. For a short list, the WhatsApp route can start the conversation; a spreadsheet is more practical for many lines.
Ask which lines can be reviewed and what further information is needed. An initial list does not establish a purchase commitment. Any offer should identify its included lines and conditions, with inspection, reconciliation, payment, collection and transfer terms agreed for the actual lot.
Compare proposals using the same revision of the list. If one offer excludes lines or assumes a different condition, make that visible before comparing totals. Once terms are discussed, confirm the material remains released and that the submitted quantities can be reconciled with the containers. This makes the transition from enquiry to an agreement easier to follow.